In today’s fast-paced world, staying organized and managing tasks efficiently is key to achieving success—whether you’re working on a team project, managing personal goals, or overseeing business operations. For this reason, project management tools have become essential. Among these tools, Trello stands out as one of the most popular and widely used platforms due to its intuitive design and simplicity.
Since its launch in 2011, Trello has revolutionized how teams collaborate, track progress, and manage projects. The Kanban-style board interface has made task management visually engaging, easy to use, and customizable for a wide range of use cases, from agile software development to personal task management.
In this Trello review (2025), we’ll explore its features, pricing, pros, and cons to help you determine whether Trello is the right project management tool for you or your team.
What is Trello?
Trello is a project management software that helps individuals and teams organize tasks, track progress, and collaborate more effectively. It’s based on the Kanban methodology, where tasks are visually represented on boards, lists, and cards. This flexible structure allows you to create workflows, assign tasks, set deadlines, and communicate with your team all in one place.
Trello is cloud-based, meaning it can be accessed from any device with an internet connection, making it ideal for teams working remotely or across multiple locations.
Key Features of Trello (2025)
1. Kanban Boards
Trello’s primary feature is its Kanban board, which allows you to organize tasks visually. You can create multiple boards for different projects and break down the work into smaller tasks (cards).
Key Benefits:
- Boards, lists, and cards: Organize tasks in columns (lists), and break tasks down into smaller items (cards). Common lists include To-Do, In Progress, and Completed, but you can customize them as you wish.
- Drag-and-drop functionality: Easily move cards between lists by dragging them, making it simple to update task status and project progress.
- Customizable views: You can switch between different views, such as calendar view and timeline view, to see tasks from different perspectives.
This simple yet powerful interface makes task management easy, intuitive, and visually appealing.
2. Task Management & Collaboration
Trello helps teams stay on top of their work by providing detailed task management and collaboration features.
Key Benefits:
- Assign tasks to team members: You can assign cards to team members, ensuring everyone knows who’s responsible for each task.
- Due dates and deadlines: Set due dates and receive notifications to keep track of deadlines and ensure tasks are completed on time.
- Comments and attachments: Add comments to cards, mention team members, and attach files or links to provide additional context. This feature enables collaboration without switching between multiple apps.
- Checklist and subtasks: You can create checklists within cards to break tasks into smaller, actionable steps.
These features make Trello an excellent tool for teams that need clear task delegation, collaboration, and accountability.
3. Automation with Butler
One of Trello’s standout features is Butler, its built-in automation tool that helps reduce manual work and streamline workflows.
Key Benefits:
- Automate repetitive tasks: Set up automation rules to move cards, assign tasks, add due dates, and send reminders automatically. For example, you can automate the process of moving tasks to a “Done” list once they are marked as complete.
- Customizable commands: Create custom commands and actions based on triggers, such as when a card is moved, a new checklist is added, or when a comment is posted.
- Scheduled commands: Set up commands to execute at specific times or intervals, such as sending reminders or assigning new tasks at the beginning of each week.
Butler makes it easy to automate your workflow, saving time and reducing manual effort.
4. Power-Ups and Integrations
Trello offers a wide range of Power-Ups (integrations) that can be added to your boards to extend its functionality. You can integrate with apps such as Google Drive, Slack, Dropbox, GitHub, and Zoom to improve collaboration and project management.
Key Benefits:
- Google Drive integration: Attach files directly from Google Drive to Trello cards and sync changes in real time.
- Slack integration: Receive Trello notifications directly in your Slack channels, ensuring you never miss important updates.
- Custom integrations: Use tools like Zapier to connect Trello with hundreds of other apps and automate your workflows.
With these integrations, you can create a highly customized and connected workspace that fits your team’s needs.
5. Calendar & Timeline Views
Trello’s calendar and timeline views provide powerful ways to visualize your project’s progress and ensure you stay on track with deadlines.
Key Benefits:
- Calendar view: View tasks based on their due dates in a monthly or weekly calendar format. This helps you plan and prioritize tasks effectively.
- Timeline view: Visualize your project’s milestones, deadlines, and task dependencies in a Gantt chart-style layout. This is especially useful for managing complex projects with multiple steps and deadlines.
These views offer flexible options for managing and tracking your project’s progress.
6. Advanced Search and Filtering
Trello allows users to easily find tasks and information using advanced search and filtering options.
Key Benefits:
- Search cards by label, due date, or assignee: Quickly find specific cards by applying filters and search criteria.
- Saved filters: Save frequently used filters to quickly access specific sets of tasks, projects, or information.
This makes it easy to find the tasks you need, especially in large boards with many lists and cards.
Trello Pricing (2025)
Trello offers a range of pricing plans to accommodate different needs, from small teams to large enterprises. Here’s an overview of the plans:
1. Free Plan
- Price: $0/month
- Features:
- Unlimited personal boards, cards, and lists
- 10 team boards
- 1 Power-Up per board
- Basic automation with Butler (limited to 250 commands per month)
- Basic integrations with other apps
The Free plan is ideal for individuals or small teams just getting started with project management. It includes all of the basic features you need to create and manage boards, but has limitations on the number of Power-Ups and automations.
2. Standard Plan
- Price: $5 per user/month (billed annually) or $6 per user/month (billed monthly)
- Features:
- Unlimited team boards
- Advanced checklists and task management features
- 250 Power-Ups per board
- Advanced automation with Butler (up to 1,000 commands per month)
- Custom fields and filters
- Priority support
The Standard plan is great for small to medium-sized teams that need more flexibility and advanced features, including unlimited team boards and enhanced automation.
3. Premium Plan
- Price: $10 per user/month (billed annually) or $12.50 per user/month (billed monthly)
- Features:
- All Standard plan features, plus:
- Unlimited integrations with Power-Ups
- Advanced views (Timeline, Calendar, and Dashboard)
- Admin and security controls
- Team management features (such as bulk actions and team boards)
The Premium plan is perfect for teams that need advanced views and additional management features.
4. Enterprise Plan
- Price: Custom pricing (contact Trello for a quote)
- Features:
- All Premium plan features, plus:
- Advanced admin and security controls
- Enterprise-grade integrations and workflows
- Data protection and compliance features
- Dedicated account support
The Enterprise plan is ideal for large teams and organizations that need enterprise-level security, integrations, and support.
Trello Pros (2025)
1. User-Friendly Interface
Trello’s visual Kanban-style board and simple drag-and-drop functionality make it incredibly easy to use, even for beginners.
2. Flexible and Customizable
Trello can be adapted to suit a wide range of workflows, from simple to complex projects. You can create custom boards, lists, and cards based on your specific needs.
3. Collaboration Features
Trello’s task assignment, comments, and notifications make it easy to collaborate with team members and keep everyone in the loop.
4. Free Plan Available
Trello’s Free plan offers great value, allowing individuals and small teams to access core features without paying a cent.
5. Powerful Integrations
Trello integrates with numerous apps, including Google Drive, Slack, and Zapier, making it easy to streamline your workflow and connect your tools.
Trello Cons (2025)
1. Limited Features in Free Plan
While Trello’s Free plan is great for individuals or small teams, it has limitations, such as a restricted number of Power-Ups per board and limited automation features.
2. No Time Tracking
Trello doesn’t have built-in time tracking, which can be a drawback for teams that need to monitor hours spent on tasks. However, you can use Power-Ups or third-party integrations for this.
3. Can Get Overwhelming for Large Teams
Trello’s Kanban boards can become cluttered and harder to manage if you have a large team or multiple projects, especially if there are many tasks to track.
4. Limited Reporting Features
Trello lacks some advanced reporting and analytics features found in other project management tools, which could be a disadvantage for teams that require detailed performance metrics.
Conclusion: Is Trello Right for You?
In 2025, Trello remains one of the most popular and effective project management tools available, offering a simple, visual way to manage tasks, track progress, and collaborate with team members. Its user-friendly interface, customizable workflows, and affordable pricing make it an excellent choice for small to medium-sized teams, freelancers, and individuals looking for an easy-to-use solution for managing projects.
If you’re looking for a flexible, visual project management tool to keep track of tasks and collaborate with your team, Trello is an excellent option. However, for larger teams or more complex projects that require advanced reporting or time tracking, you may need to explore additional integrations or consider other tools.
Overall, Trello’s ease of use, powerful automation features, and wide range of integrations make it one of the best project management tools for individuals and teams of all sizes in 2025.
